A construction invoice is used when companies have completed work for their clients and are ready to get paid. They generally include lists of:

  • work completed and time put in, written in the labour section
  • what products have been used, written in the ‘materials’ section
  • finally how much is being charged for other services, such as costs of getting council/fire department approval…

Given that invoices are the last interactions that most customers have with companies, they should be professional and comprehensive; this will help to leave a lasting positive impression that keeps customers coming back for more. Another important side effect is that it encourages customers to recommend services to their friends.

Online Invoice Templates

We know that creating professional and comprehensive invoices can be a struggle. Specially for small business owners who typically have plenty of other concerns on their plates. That’s why we’ve created an online invoice generator that creates printer-friendly and fully customizable construction invoices that include all essential elements.  Our invoice generator even calculates subtotals and total amounts due for our clients, making it easier than ever for them to collect the money they’re owed.

What to Include

Those who are new to creating and formatting professional invoices may not know exactly what this process entails.  Even if they plan on using an online generator like ours, business owners should still try to get an idea of what’s involved in creating an invoice to ensure that all relevant information is included.  Read on to find out about a few different elements that all construction invoices should include.

Basic Information

Start with basic information such as the contractor or business’s name, address, and contact information.  It’s also a good idea to include the name and contact information of the client him or herself, as this will make invoices easier to keep track of and portray a more professional image.

Work Performed

After covering the basics, it’s time to move on to the specifics of the job.  Include details and pricing for any products used in the construction process and any service or labor that has been performed.  Prices for products, services, and labor should be included on each line of the invoice and should all be listed separately.

The Total

Some localities require businesses to include sales tax on their invoices.  This information should be included beneath all required parts and services and should be added to the total that the client is being instructed to pay.  Include the total at the bottom and make sure all of the information is laid out as clearly as possible.

Payment Information

The best way to ensure that contractors and business owners get paid quickly is to include both payment instructions and a reasonable expected timeline for payment.  Clients will be more likely to pay their bills immediately if they are offered a clear timeline detailing payments.

The Take-Away

Don’t be put off by the complexity of creating invoices; we make the entire process as simple and straightforward as possible.  No matter how large or small the project is, it’s always considered best practice to send construction invoices to clients immediately upon completion of the work.  This gives both contractors or company owners and the clients themselves a record of all work performed, making it easier to file taxes and ensuring that all services rendered are paid for in a timely manner.