What Should Be in a Photography Invoice?

When using a photography invoice template, you should include all of the information a client might need:

  • how to contact you (for future work)
  • payment instructions
  • cost breakdown of what they owe you
  • total amount due
  • project date

The total cost should be broken down into subsections. This way your client can see exactly what they’re spending money on and can easily understand how much they’ll pay for your services.

Since this is a photography invoice, client’s will expect your invoice to look professional and beautiful.

Addressing Travel Costs in an Invoice

If you need to travel for a photo session, you’ll want to address your travel costs in the invoice. You may bill per hour traveled or per mile, depending on your preference. Make sure you specify that the costs are travel-related as well as how you determine the travel cost and what the total cost of travel might be.

If you need to include other travel-related expenses, such as food or hotel rooms, make sure this is clearly shown in your invoice. This way your client knows how much of the total cost relates to your services.

Attachments for Photography Invoices

If you have additional expenses that will be passed onto the client, you’ll want to attach receipts to the invoice. Make sure you reference the receipts in the invoice and include all necessary receipts for the photo project so your client can easily reference them as needed. This includes equipment rental expenses.

Licensing Information in Invoices

You’re going to want to include some licensing information on your invoices. This can be brief and can let the client know they can reference your contract with them for more specific information, but you’ll at least want to include the basics on your invoice. This will help the client see how they can use the photos you take after they’ve paid for them.

You want your photography invoice to include all of the information your clients might need to see what they’ll be required to pay. We make it easy for you to create the invoice you need. Check out our invoice generator today to create an invoice that’s going to work well for your photography business.