Staffing Agency Invoice Templates
Here’s our collection of staffing agency invoice templates. Feel free to download, modify, and use any you like.
Downloadable Free Staffing Agency Invoice Templates
Excel
Word
These templates all have separate labor and materials sections and print well. For more templates, refer to our main page here. You can also check out our online invoice generator for an easy way to create an invoice for your projects that will look fantastic.
When should I use a staffing agency invoice template?
A staffing agency invoice template is essential for agencies that manage multiple clients and billing cycles:
- Clear Service Breakdown: Itemize employee hours, rates, and additional fees for transparent client billing.
- Professionalism: A consistent invoice format projects reliability and builds trust with clients.
- Efficiency: Templates streamline the billing process, saving time and reducing errors.
Using a staffing agency invoice template ensures clarity and professionalism in client transactions, supporting strong client relationships.
How do I create a staffing agency invoice template?
Need to create a staffing agency invoice template? We’ve got you covered!
Try our online invoice generator.
This tool lets you create a staffing agency invoice that includes employee hours, rates, and additional fees. With automated calculations, it provides a professional, client-friendly invoice that simplifies payroll and billing processes.
FAQ
Start by entering your agency’s contact information and the client’s details at the top. List each type of staffing service provided, including the number of hours worked, hourly rates, and total costs. Be sure to add taxes, the subtotal, and any applicable discounts. Finalize with payment terms and accepted payment methods.
Essential elements include agency contact information, client details, a breakdown of staffing services, individual rates, total hours, subtotal, taxes, and payment terms. A unique invoice number and due date should also be included for easy tracking.
Customize by adding your agency’s logo, brand colors, and specific service descriptions to make it tailored to your business. You might also include fields for job role specifics or placement fees, depending on your client’s needs.
List the start and end times or total hours worked for each employee assigned to a client. Multiply by the agreed hourly rate and sum up each individual’s cost for an accurate total.
Sending invoices in PDF format via email ensures they retain their format. You can also use invoicing software that tracks when the invoice is viewed and paid.
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