These templates all have separate labor and materials sections and print well. For more templates, refer to our main invoice template page. You can also check out our online invoice generator for an easy way to create an invoice for your projects that will look fantastic.
Construction Invoice Templates
Here’s our collection of construction invoice templates. Feel free to download, modify, and use any you like.
Downloadable Free Construction Invoice Templates
Create your first invoice free with our Online Invoice Generator.
When should I use a construction invoice?
A construction invoice is used when companies have completed work for their clients and are ready to get paid. They generally include:
- Work completed and time put in, written in the labor section.
- What products have been used—written in the ‘materials’ section.
- What products have been used—written in the ‘materials’ section.
- Charges for other services, such as the cost for permits.
Invoices are the last interactions most customers have with companies. They should be professional and comprehensive to leave a positive impression and encourage customers to recommend services to their friends.
How do I create a construction invoice?
Creating professional invoices can be a struggle. Especially for small business owners who already have a lot on their plates.
That’s why we’ve created an online invoice generator that creates printer-friendly and fully customizable construction invoices that include all essential elements.
Our invoice generator even calculates subtotals and total amounts due for our clients, making it easier than ever for them to collect the money they’re owed.
How can I get paid?
You’ve got your construction invoice ready to go, but what about actually getting paid? If you’re looking for the fastest, most convenient way for your customers to pay you, you’ll need to know how to accept payments online.
Step 1: Choose a Payment Processor To start, you’ll need to choose a payment processor that works for your unique construction business. Consider whether it’s an all-in-one solution or if you’ll also need a merchant account and/or payment gateway. Factor in the fees, too.
Step 2: Set up Payment Options Once you’ve got your system set up, it’s time to think about how you’ll offer your customers user-friendly ways to pay you online. You could include a secure checkout form on your website, or you could plan to send invoices or payment links via email or text.
Step 3: Offer Multiple Payment Methods Figure out which kinds of payments you want to accept. For example, Invoice Simple Payments makes it easy for customers to pay you online via credit or debit card, ACH bank transfer (US only), PayPal, or Venmo (US only). The more options you offer, the more convenient it is for your customers, and the more likely you are to get paid on time!
After selecting your desired Google Sheets download link, you’ll be directed to a read-only version. From there, select ‘File’ from the top left menu, then ‘Make a copy…’ to get your own editable version.
Those who are new to creating and formatting professional invoices may not know exactly what this process entails. Even if they plan on using an online generator like ours, business owners should still try to get an idea of what’s involved in creating an invoice to ensure that all relevant information is included.
Here are a few different elements that all construction invoices should include.
Basic Information
Start with basic information such as the contractor or business’s name, address, and contact information. It’s also a good idea to include the name and contact information of the client, as this will make invoices easier to keep track of and give off a more professional image.
Work Performed
After covering the basics, it’s time to move on to the specifics of the job. Include details and pricing for any products used in the construction process and any service or labor that has been performed. Prices for products, services, and labor should be included on each line of the invoice and should all be listed separately.
The Total
Some localities require businesses to include sales tax on their invoices. This information should be included beneath all required parts and services and should be added to the total that the client is being instructed to pay. Include the total at the bottom and make sure all the information is laid out as clearly as possible.
Payment Information
The best way to ensure that contractors and business owners get paid quickly is to include both payment instructions and a reasonable timeline for payment. Clients will be more likely to pay their bills immediately if they are offered a clear timeline detailing payments.
The Take-Away
Don’t be put off by the complexity of creating invoices. We make the entire process as simple and straightforward as possible. No matter how large or small the project is, it’s always considered best practice to send construction invoices to clients immediately upon completion of the work. This gives both contractors or company owners and the clients themselves a record of all work performed, making it easier to file taxes and ensuring that all services provided are paid for right away.
With a blank construction invoice, you can easily define what specific tasks you need to charge for. Whether it’s building materials, labor costs, or other engineering activities, feel free to modify as you see fit.
In almost all cases, the costs involved with putting up a new building or structure are grossly underestimated. That’s why you need to have an accurate yet flexible parts and labor budget.
If you know how much time you are about to spend and the cost of the materials involved, this is for you. Just make sure your client or customer understands it’s an estimate, as construction jobs can be quite unpredictable.
Whether you’re hired for a small fixer-upper or for a big job—like adding more land to an existing parking lot—use this invoice.
Write down all the materials (fence panels, pickets, etc.) and tools involved in rebuilding or even building a fence from scratch.
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