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How do I create a commercial invoice template?

As a company that ships internationally, you can benefit in several ways from using a commercial invoice template:

  • Accuracy and Consistency: Using a commercial invoice template ensures that all essential details are consistently and accurately documented. This will reduce the likelihood of errors.
  • Professionalism: A well-designed commercial invoice template conveys professionalism to clients. This enhances your reputation and reinforces trust in your services.
  • Time-Saving: Commercial invoice templates streamline the billing process by providing pre-formatted fields. This eliminates the need to create invoices from scratch for each client.

By leveraging a template, you can improve efficiency, accuracy, and professionalism in your billing processes while maintaining organized financial records.

How do I create a commercial invoice?

Not sure how to create your own commercial invoice? We’ve got you covered!

Try our online invoice generator.

With it, you can create a printer-friendly and fully customizable commercial invoice template that includes the essential invoicing elements. The invoice generator even calculates subtotals and the total amount due, minimizing accounting errors.


How do I fill out a commercial invoice?

To fill out a commercial invoice, start by providing detailed information about the buyer and seller, including names, addresses, and contact details. Next, include a clear description of the goods being shipped, quantity, unit price, total value, currency used, and harmonized system (HS) codes for customs classification.

How do I write a commercial invoice?

Writing a commercial invoice requires including specific information such as the invoice number, date, and details of the buyer and seller. Additionally, list the goods being shipped with their descriptions, quantity, unit price, and total value. Add any shipping information, terms of sale, and customs-related details like the HS codes and country of origin.

How do I send a commercial invoice?

To send a commercial invoice, attach it to your shipment in a visible location, such as in a clear pouch on the outside of the package. Ensure a copy is also provided electronically to your freight forwarder or shipping company. It’s advisable to retain a copy for your own records to assist with customs clearance and any other post-shipping processes.

When do I use a commercial invoice?

You use a commercial invoice when shipping goods internationally to facilitate customs clearance and to provide detailed information about the transaction. It acts as a record of the sale between the buyer and seller and includes important data that customs officials use to assess duties and taxes.

What fields should a commercial invoice include?

A commercial invoice should include the following fields: invoice number, date, seller and buyer contact information, detailed description of the goods, quantity, unit price, total value, currency, harmonized system (HS) codes, terms of sale (Incoterms), shipping information, and country of origin. It may also contain additional information required by specific countries or trade agreements.

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