What Kind of Info is Needed for a Rent Receipt?

There’s a lot you’ll want to include on your rent receipt template for your tenants’ records and your own.

rent receipt template with side bar

  • The receipt should have your contact information on it
  • It should include who you’re receiving the payment from
  • The total amount paid
  • Rental location
  • Include the rental period covered by the payment
  • The payment method (cash, cheque, e-transfer)
  • finally the date payment was received

All of this information is necessary for your records. You can keep track of which tenants have fully paid rent, make sure they pay on time every month and check to see if there are any tenants who still need to pay. If needed, add a section to show any late payments or other fees paid by your tenants so you can keep track of them as well.

The more you include on the rent receipt, the easier it is for you to track everything. You can keep printed or digital copies of the receipts for as long as needed for your financial or personal records.

How Can You Make a Rent Receipt Look Good?

Having the right information on the rent receipt is only the first step. You need to make sure the receipt looks good as well. All of the information should be organized on the receipt so it’s easy to fill out. Keep like-information in the same spot of the receipt.

For instance, the tenant’s name, the property address, the rental period should be in the same spot. If there are any late payment fees or other fees added to the receipt, make sure they’re clearly noted and added to the amount paid.

How to Send a Rent Receipt

You have different possibilities for how you can get the receipt to your tenants. If you print the template and fill it out as needed, you can hand the receipts directly to your tenants or send them through the mail. If, however, you’d like an easier way to provide receipts, try sending them through email. A PDF of the rental receipt can be made and filled out, then sent to each tenant’s email address.

An added bonus to using email to receipts is that you’ll automatically have a record of it on your ‘sent mail’ folder too. If you use our receipt maker to send receipts we’ll notify you when your tenant gets and opens the receipt.

We make it easy for you to create the receipt you need with all of the necessary information. Your tenants are going to be impressed with how fantastic your receipts look.