What Should Be Included in Your Contractor Invoice Template?
You need to fit a lot of info in your contractor invoice, but you need to have it included in an organized manner as well. You’ll need to make sure you include:
- your contact info
- any license information for the licenses you hold
- a description of the work to be done
- the materials you’ll use
- labor time spent on project
- you may want to include payment types you’ll accept as well
- finally the total cost for your work
All of this should be in a format that’s easy for you to reference when needed and easy for the customers to read and understand. If they want a physical invoice, you can use one of our printable invoice templates.
When you use our invoice generator, you can make an invoice that includes all of this in an easy-to-read format for your clients. Alternatively, when using our contractor invoice templates the main sections have already been laid out for you. This helps you keep track of your work for accounting purposes and enables your customers to easily see what they’re getting for their money. It also helps to remind them of the total cost and how they can pay for your services.
Description of Work, Materials, and Labor
The description of the work to be done should be brief, but it should be detailed as well. Mention any specifics, not just the general type of job where possible. You may refer to your invoices in the future, so the details will help you remember exactly what you did. Your description should also be easy for the customer to understand so they know exactly what work was done.
When you list the materials, include the description of the materials, the quantity you’ll need, the cost per piece, and the total amount of that material. It’s generally a good idea to include serial number or id numbers for materials used, in case you want to do a follow up job want to use the same materials.
You’ll also want to include labor costs in the same way. Write that it’s for labor, including how much you charge for labor per hour, the number of hours the job will take. Some companies include the number of people working on a project to further justify their final price.
Finally, include a few photos of work done. You’re probably already taking a few photos for your own reference, your company Facebook/Yelp page. Everybody loves seeing before/after photos. Put these photos side by side to increase the dramatical effect.
Calculating the Total Costs
The bottom of your invoice should have a total of all materials and labor together. Add the taxes and subtract a deposit if applicable, then write down the final amount due. You may want to write down when the total amount is due as well as the types of payments you accept so the customer has all of the information they need to pay you.
You want to create an invoice you can be proud of and that your customers can easily read and understand. We can help. Check out our invoice generator or our mobile app (iOS, Android) to make a contractor invoice that fits your business perfectly. You’re going to love how easy it is to create an invoice to send to your customers.