How to Make a Good Consulting Invoice

You can use invoices for your records and to inform your clients of the services provided. Your consulting invoice should include as much information as possible, be clear and unambiguous. 

consulting invoice template, same as freelancer template

The top of the invoice should include:

  • Your company logo
  • Business information and contact information,
  • The invoice number, and the date the invoice was created. You can also include when payments are due.

It should then include your client’s information. After that an overall description of the project and your consulting role.

From there, list a breakdown of the consulting services you provided as well as their cost. You can either provide an hourly rate or per item rate.

Past the itemized list write out any terms and conditions you have for your work. For example the length of the contract, the payment structure and method.

The bottom should include a subtotal, the taxes if applicable, any discounts or pre-payments, and the total owed by the client.

Include Breakdown of Hours Worked

You want to clearly show how much your services cost and how much time you spent on the consulting. After all that’s whole point of sending a consulting invoice. Include a brief description of your services, your fees per hour, the hours spent on each service, and the total cost for each service. Make sure you use the appropriate method for calculating time if you do not bill per hour for your services.

When you break down the services like this, it’s easier for the client to see where their money is going. Instead of seeing one large total, they can see smaller totals for each service you provide and find out how exactly their money is being spent. Additionally, if you refer to the invoice in the future, you can easily see what services you provided and how long you worked on them.

Details for Payment of the Invoice

Probably the most important part of the invoice is the final total due. This is figured by adding the subtotals and any applicable taxes, then subtracting deposits or discounts. However, beyond this, you’ll want to include the payment terms you’ll accept.

Payment terms help you ensure the client clearly understands when and how to pay their invoice in full as well as whether you’ll accept a payment plan. Make sure you clearly state the methods of payment you accept, when the total amount is due, and whether there are any added fees if the total is not paid in full by the due date.

You need an invoice you can use for every client and that fits your work. Check out our invoice generator online or try out our app today to see how easy it could be for you to create the perfect invoice for your business. We can help you make sure it’s exactly what you need.